ÃÛÌÇÖ±²¥

Happy Wednesday to you! We are writing today with information for your summer housing move-in. Whether this is your first time on campus or you are returning from a well-deserved break after spring quarter, we hope the information below will allow for a seamless move-in process.

Check-In & Access

When you arrive to campus, please head to the desk at Schapiro Hall (560 Lincoln St.).

• Inform the Desk Clerk or Summer Program Assistant that you are checking in for Summer Housing at Kemper Hall. Please ensure they check you in.
• Request a temporary access card if you do not have a Wildcard.
  • Students with Wildcards - You will have access on your Wildcard starting Sunday at 8am.
  • Your Wildcard (or temp card) will give you access to both the building, your suite, and your assigned sleeping room.
  • If you are ever locked out or need assistance, the desk at Schapiro Hall will be your hub for summer housing assistance.
• Once you are checked-in, you can head directly to your room at Kemper Hall.
  • There will be a limited number of blue bins at the desk available for checkout. You can check them out for 2 hours at a time, and they should be returned to the desk to avoid a replacement cart fee.

Building and Amenities  

All summer housing assignments will be located in Kemper Hall. More information about Kemper Hall is available on the building profile page. Residents will be responsible for maintaining the cleanliness of their individual sleeping rooms.

 

Maintenance 

University Personnel provides services for University-owned fixtures and equipment. If you require service for items such as non-working lights, clogged plumbing, heating/air conditioning, etc., please submit a maintenance request in the . Maintenance Requests are prioritized in the order in which they are received as well as the urgency of the issue. 

 

Finally, as a reminder, below you will find your confirmed summer housing assignment along with your summer housing booking dates.

 

ROOM ASSIGNMENT  

Building

Bed Space

Rm Type

Booking Start

Booking End

  

   

ROOMMATE (if applicable)

Full Name

Bed Space

Permanent Email

 

 

SUITEMATES

Full Name

Bed Space

Permanent Email

 

If you have any questions please contact us by phone at 847-467-HOME (4663) or by email at housing@northwestern.edu.

Sincerely,   
Residential Services

Dear Residents,

The Residential Services team hopes that you are doing as well as you can be doing as we move forward through Spring Quarter. Today we wanted to ensure that you had information about moving out and the closing of undergraduate housing for the summer.

The residence and board contract states that each student must vacate the building within 24 hours after their last scheduled final exam. All residence halls and residential colleges close at 12:00 p.m. on Saturday, June 14, 2025, for all students except for those approved for late stays.

LATE STAY REQUESTS 
Late stays will only be granted for graduating seniors, commencement volunteers, participants in University sponsored academic activities, siblings of graduating students, students engaged in residential summer programs, and students moving into a summer housing assignment. Students who are granted late stays will need to move out of their residence hall by 12:00 p.m. on Tuesday, June 17, 2025. Students engaged in residential summer programs or with a summer housing contract can stay through the start of their summer assignment. The cost from June 14 to 21 is $50 per night and will be charged to the Student Account except when a summer program has included the nights as part of their contract. Applications for both summer housing and late stay are available on the from May 5 to May 23, 2025. 

CHECKING OUT
Here are the steps to complete your check-out:

• Complete the “Closing Checklist” list as detailed below (and posted on your room door) 
• Pack/remove your belongings 
• Clean your room/suite/apartment 
• This includes sweeping or vacuuming floors, dusting or wiping all surfaces clean, removing all tape, stickers, etc. from surfaces, and your bathroom and kitchen (where applicable) 
• Dispose of waste/recycling in proper receptacles 
• Ensure all furniture allocated to the room is present 
• Close/latch windows and close window coverings 
• Set your air conditioning unit to cool and low fan.  If you have a window A/C unit, please set the temperature to 70 degrees  
• Double check room/suite for personal belongings 
• Turn out lights and lock the door 
• Complete the online Self Check-Out Form

Each resident must submit an online Self-Check-Out Form to complete Move Out at .

Failure to complete the checklist items and/or to complete the online Self-Check-Out Form may result in an improper check-out fee of $50.  Students who do not check out by the building closing time will be charged a $100 late check-out fee.

WHAT TO EXPECT AFTER YOU CHECK OUT
Residential Services staff will review the condition of your room and may assess charges to restore the room to its original condition, remove excessive trash or belongings, and/or cleaning. Students who receive damage charges will be notified by email, and charges will be equally split among residents as appropriate. If a student wishes to take full responsibility for a damage charge, they should reply directly to the charge notification email within 5 business days of receiving the notice. Public area damages, including trash or other items left in hallways, will be charged to the residents who live in the area. Belongings left in the room after checkout will be donated or disposed of 7 days after the student checks out or after the building closure date.

GARBAGE AND RECYCLING 
All garbage and recycling should be deposited in proper locations. Garbage and recycling materials are not to be left in hallways or lounges due to fire safety concerns. Items left in the hallway may result in fines split among the members of the ÃÛÌÇÖ±²¥.

To assist with the expected increase in garbage, extra dumpsters will be placed in the during Finals Week:

• 726 University Place (in front of Chapin) 
• 655 University Place (across from South Mid Quad) 
• 626 University Place (east side of Shepard) 
• 2305 Sheridan Road (in parking spots at SE corner of the Goodrich parking lot) 
• 2407 Sheridan Road (at Patten Gym parking lot) 
• 2400 Sheridan Road (west side of Elder Hall, near loading dock) 
• 2315 Sheridan (north side of the building, along the woodchips/near bike racks) 
• 2420 Campus Drive (Between Kemper and 560 Lincoln) 
• 1915 Maple (Engelhart parking lot) 
• Alley between Jones and 1835 Hinman  
• Foster Walker North Parking Lot 
• 1927 Orrington (outside, next to Foster-Walker compactor bay) 
• 1835 Hinman/1820 Sheridan (along the wall south of the 1835 Hinman building)

Please place heavy or sharp items into these dumpsters instead of in your trash room. Be sure to double bag trash that is heavy or may break through a trash bag.

Residential Services is working with SustainableNU to determine if we are able to offer a Take It or Leave it program to donate items this year. 

MAIL 
The last day for mail delivery for the academic year is Thursday, June 12, 2025. Packages will continue to be accepted until you check out. All USPS First Class mail will be forwarded to your updated current address provided in CAESAR.

First class mail does not include bulk mail, periodicals (newspapers, magazines, etc.) or items from private carriers (UPS, FedEX, etc.). Make sure to update your address information with banks, periodicals, and online shipping orders to continue receiving mail over the summer. Normal mail service for new students and returning residents will resume in early September.

For more information on summer forwarding, visit: /living/services/mail/mail-forwarding.html

PARKING
Graduation ceremonies scheduled for Saturday, June 14, 2025, at Ryan Fieldhouse will cause traffic congestion, especially in the North Campus area. Please complete your move out this day by using the parking lots off of Sheridan Road instead of traveling down Lincoln and Campus Drive.

Please remember that NU parking policies remain in effect during move out periods. Observe all signage and regulations accordingly. All lots require permits from 8:00 a.m. to 4:00 p.m. on weekdays and some spaces are reserved 24 hours. Do not park in fire lanes or block traffic lanes while moving out. You are permitted to utilize any regular parking space in residential parking lots for two-hour parking as you are actively moving out. Once you are done loading your vehicle it must be moved to the North or South Campus Parking Garages. Daily permits are available to any student or parent for $9.00. Daily permits can be purchased at the Parking Office or by parking in either the North or South Parking Garage. Visit the Evanston campus parking website for more information.

SUMMER STORAGE
Residential Services and USS have partnered to bring returning residential students discounted summer storage and shipping prices.  for discounted pricing and additional information.

OTHER INFORMATION
24-hour quiet hours begin at 5:00 p.m. on Friday, June 6, 2025, and end at 5:00 p.m. on Friday, June 13, 2025.

Please watch your email, the residence hall TVs, bulletin boards, as well as attend final floor meetings for additional information about closing.

MEALS 
Information about meals during finals week will be available on the .

QUESTIONS? 
Please watch your email and bulletin boards for additional information about closing or contact your Resident Assistant (RA) or Resident Director (RD) with any additional questions. You may also visit our Undergraduate Move Out website.

 

We hope that you are doing well.  We are writing to inform you that Residential Services will be enforcing our lockout policy on Tuesday, April 8 at 8AM.  Any lockouts that have occurred prior to 8am on April 8 will not count toward resident lockout counts.  As a reminder, please review our lockout policy below, which can also be found our website.  

 

Lockout Policy

If you are locked out of your room or apartment, visit the Area or Front Desk assigned to your residential building to receive a temporary access card and/or a lockout key which may be checked out for 24 hours. Residents receive a confirmation email each time a lockout is recorded for them by desk staff.

 

If the temporary access card is not returned within 24 hours, you will be charged $25.00. If the lockout key is not returned within 24 hours, you will be charged $106 per core replaced. Residents living in buildings with access cards and keys may be subject to both charges if the items are not returned within 24 hours.

 

Each resident receives one (1) free lock-out per quarter, after which you will be assessed a $10.00 charge for each subsequent lock-out. If you are not able to go to your area or front desk, please call staff for assistance. Lockout counts for fall quarter start the last week of September and a week after the the first day of classes in winter and spring quarters. Residents receive a confirmation email each time a lockout charge is placed on their student account.

 

Lockout Waiver Information

Students eligible for services through Student Enrichment Services can complete the One Form and apply for the Residential Services Lockout, Lock Change, and Temp Card waiver . Approved students will receive an additional three (3) free lockouts for a total of four (4) per quarter.

Desk Information

• North Area Desk at 560 Lincoln | 847-467-5802 | NorthAreaDesk@northwestern.edu
• Northeast Area Desk at Sargent | 847-467-5801 | NortheastAreaDesk@northwestern.edu
• South Area Desk at Allison | 847-467-5800 | SouthAreaDesk@northwestern.edu
• Southwest Area Desk at Willard | 847-491-2341 | SouthwestAreaDesk@northwestern.edu
• Engelhart Front Desk | 847-491-3015 | engelhartdesk@northwestern.edu
• McManus Front Desk | 847-491-5354 | mcmanusdesk@northwestern.edu

If you have any questions, please reach out directly to your Area/Front Desk.

Undergraduate residence halls, residential colleges, and special interest communities remain open and staff are available to assist you during the spring break period. Below you will find information about services available during the break as well as tips to prepare for departure should you be leaving during this time.

• Area Desk Hours and RAs on Duty:
  • Services at Area Desks will be consolidated to two locations between 4:00 p.m. on Friday, March 21 and 8:00 a.m. on Monday, March 31. During this time, North Campus residents will utilize the North Area Desk at Schapiro (847) 467-5802 and South Campus residents will utilize the South Area Desk at Allison (847) 467-5800. Both desks are open 24/7.
  • Resident Assistants (RAs) will be on duty 24/7 on weekends and from 8:00 p.m. to 8:00 a.m. on weekdays. Duty phone numbers will be posted at building entrances and at area desks. The RA on duty can also be contacted through the area desk.
  • NUPD is available at (847) 491-3456 or 911 if you have an emergency.
• Dining hours during the break period are posted on the ÃÛÌÇÖ±²¥ Dining .
• Mail and Package Centers will remain open normal hours. 

You will be checked out of your Winter Quarter assignment around 12:00 p.m. on March 22. Shortly after, you will receive an email with a link to complete your self-check in for Spring Break. Be sure to complete this form, then tap your Wildcard on your door lock, wait 45 seconds, then tap again to activate your access.    

Leaving for Spring Break?
If you are leaving over the break and returning for spring quarter, we encourage you to do the following to ensure the health and safety of the facility:

• Turn off lights
• Unplug all items
• Take out your trash and recycling
• Remove perishable food items from your fridge and throughout your room
• Remove perishable food items from common area kitchens – they will be cleaned and food that is not labeled will be discarded
• Close and latch your window
• Close your curtains/blinds
• Turn the heat to low
• Dust or wipe clean all surfaces
• Sweep or vacuum your floor
• Clean your bathroom (where applicable)
• Ensure that the door is locked securely as you leave 

Room Re-inspection
The City of Evanston and Environmental Health & Safety will be conducting annual re-inspections in select rooms across all undergraduate residence halls, residential colleges, and special interest communities. These inspections will begin Monday, March 24 and will continue through March 28. 

EHS and CoE staff will always knock and announce themselves before entering rooms, but please be alerted to their presence in the building during the dates provided. 

Not Returning for Spring Quarter?
If you are moving out and not returning for spring quarter, remove all your belongings from the room and complete the online self-check-out by 12:00 p.m. on Saturday, March 22, 2024. Please also turn in any temp cards that may be in your possession. If you are not returning for Spring Quarter, be sure to complete a cancellation form in the  if you have not yet done so. If you do not complete this step, billing for room and your meal plan will continue.   

Quiet Hours 
As a reminder, 24-hour quiet hours are in effect from 5:00 p.m. on Friday, March 14 through 5:00 p.m. on Friday, March 21. We wish you the best as you wrap up finals, as well as a safe and relaxing break period. Please contact your Resident Assistant or Resident Director if you have any questions.  

Sincerely, 
Residential Services 

We hope you are doing well. We are writing today as a follow up to our email from February 14 that shared general information for the Returning Student Room Selection process. As a reminder, you can review that original mesage here.

First, we have information regarding building availability for the 2025-2026 academic year.

• We are pleased to announce that 1835 Hinman is undergoing renovations and will open in Fall 2025 to house first year, returning, and transfer students. The building profile page for 1835 Hinman is live, and we encourage you to review it to see renderings of rooms, the new kitchenettes, and lounge spaces.
• We are also pleased to share a renovation project to Bobb & McCulloch Halls which will take Bobb Hall offline for the 2025-2026 academic year. Although Bobb will be offline, students can still select rooms in McCulloch for next year. You can view an announcement of both projects here.

Second, we have created some resources to assist you with the contracting process.

• We have created a flowchart to help you understand what the contracting process is like. You can review the PDF version of that flowchart here.
• We have also created a step-by-step video that outlines exactly what you should expect while you are completing your contract. .
• We will have a video coming out soon solely focused on "Roommate Finder" which is a new feature we are launching to help students find roommates or form groups with their preferred roommate(s). Be on the lookout for that soon!

Lastly, we have a few clarifying points to make as you prepare for the RSRS process.

• All rising second year students are required to complete both phases of Returning Student Room selection to meet the two-year residency requirement.
  • There is one exception to this process, and it for students who are not going to be on campus for Fall 2025. Those students only need to complete phase one - contracting so we can track your absence from campus for Fall Quarter. You will not participate in phase two room selection.
• Below are the deadlines for phase one as well.
  • Phase One Dates 
    • March 3 – Contract Available for Returning (Current) Students at 9am CT 
    • March 15 – Priority Deadline for All Contract Submissions for Returning Students 

If you have any questions about the 2025-2026 Returning Student Room Selection process, please contact Residential Services at housing@northwestern.edu or by calling (847) 467-4663 (HOME). 

 

Sincerely,

Residential Services

We hope you are doing well. We are writing today as a follow up to our email from February 14 that shared general information for the Returning Student Room Selection process. As a reminder, you can review that original mesage here.

First, we have information regarding building availability for the 2025-2026 academic year.

• We are pleased to announce that 1835 Hinman is undergoing renovations and will open in Fall 2025 to house first year, returning, and transfer students. The building profile page for 1835 Hinman is live, and we encourage you to review it to see renderings of rooms, the new kitchenettes, and lounge spaces.
• We are also pleased to share a renovation project to Bobb & McCulloch Halls which will take Bobb Hall offline for the 2025-2026 academic year. Although Bobb will be offline, students can still select rooms in McCulloch for next year. You can view an announcement of both projects here.

Second, we have created some resources to assist you with the contracting process.

• We have created a flowchart to help you understand what the contracting process is like. You can review the PDF version of that flowchart here.
• We have also created a step-by-step video that outlines exactly what you should expect while you are completing your contract. .
• We will have a video coming out soon solely focused on "Roommate Finder" which is a new feature we are launching to help students find roommates or form groups with their preferred roommate(s). Be on the lookout for that soon!

Lastly, we have a few clarifying points to make as you prepare for the RSRS process.

• All rising second year students are required to complete both phases of Returning Student Room selection to meet the two-year residency requirement.
  • There is one exception to this process, and it for students who are not going to be on campus for Fall 2025. Those students only need to complete phase one - contracting so we can track your absence from campus for Fall Quarter. You will not participate in phase two room selection.
• Below are the deadlines for phase one as well.
  • Phase One Dates 
    • March 3 – Contract Available for Returning (Current) Students at 9am CT 
    • March 15 – Priority Deadline for All Contract Submissions for Returning Students 

If you have any questions about the 2025-2026 Returning Student Room Selection process, please contact Residential Services at housing@northwestern.edu or by calling (847) 467-4663 (HOME). 

 

Sincerely,

Residential Services

Undergraduate residence halls, residential colleges, and special interest communities remain open and staff are available to assist you during the spring break period. Below you will find information about services available during the break as well as tips to prepare for departure should you be leaving during this time.

• Area Desk Hours and RAs on Duty:
  • Services at Area Desks will be consolidated to two locations between 4:00 p.m. on Friday, March 21 and 8:00 a.m. on Monday, March 31. During this time, North Campus residents will utilize the North Area Desk at Schapiro (847) 467-5802 and South Campus residents will utilize the South Area Desk at Allison (847) 467-5800. Both desks are open 24/7.
  • Resident Assistants (RAs) will be on duty 24/7 on weekends and from 8:00 p.m. to 8:00 a.m. on weekdays. Duty phone numbers will be posted at building entrances and at area desks. The RA on duty can also be contacted through the area desk.
  • NUPD is available at (847) 491-3456 or 911 if you have an emergency.
• Dining hours during the break period are posted on the ÃÛÌÇÖ±²¥ Dining .
• Mail and Package Centers will remain open normal hours. 

You will be checked out of your Winter Quarter assignment around 12:00 p.m. on March 22. Shortly after, you will receive an email with a link to complete your self-check in for Spring Break. Be sure to complete this form, then tap your Wildcard on your door lock, wait 45 seconds, then tap again to activate your access.    

Leaving for Spring Break?
If you are leaving over the break and returning for spring quarter, we encourage you to do the following to ensure the health and safety of the facility:

• Turn off lights
• Unplug all items
• Take out your trash and recycling
• Remove perishable food items from your fridge and throughout your room
• Remove perishable food items from common area kitchens – they will be cleaned and food that is not labeled will be discarded
• Close and latch your window
• Close your curtains/blinds
• Turn the heat to low
• Dust or wipe clean all surfaces
• Sweep or vacuum your floor
• Clean your bathroom (where applicable)
• Ensure that the door is locked securely as you leave 

Room Re-inspection
The City of Evanston and Environmental Health & Safety will be conducting annual re-inspections in select rooms across all undergraduate residence halls, residential colleges, and special interest communities. These inspections will begin Monday, March 24 and will continue through March 28. 

EHS and CoE staff will always knock and announce themselves before entering rooms, but please be alerted to their presence in the building during the dates provided. 

Not Returning for Spring Quarter?
If you are moving out and not returning for spring quarter, remove all your belongings from the room and complete the online self-check-out by 12:00 p.m. on Saturday, March 22, 2024. Please also turn in any temp cards that may be in your possession. If you are not returning for Spring Quarter, be sure to complete a cancellation form in the  if you have not yet done so. If you do not complete this step, billing for room and your meal plan will continue.   

Quiet Hours 
As a reminder, 24-hour quiet hours are in effect from 5:00 p.m. on Friday, March 14 through 5:00 p.m. on Friday, March 21. We wish you the best as you wrap up finals, as well as a safe and relaxing break period. Please contact your Resident Assistant or Resident Director if you have any questions.  

Sincerely, 
Residential Services 

 

We hope you are doing well. We are writing today as a follow up to our email from February 14 that shared general information for the Returning Student Room Selection process. As a reminder, you can review that original mesage here.

First, we have information regarding building availability for the 2025-2026 academic year.

• We are pleased to announce that 1835 Hinman is undergoing renovations and will open in Fall 2025 to house first year, returning, and transfer students. The building profile page for 1835 Hinman is live, and we encourage you to review it to see renderings of rooms, the new kitchenettes, and lounge spaces.

• We are also pleased to share a renovation project to Bobb & McCulloch Halls which will take Bobb Hall offline for the 2025-2026 academic year. Although Bobb will be offline, students can still select rooms in McCulloch for next year. You can view an announcement of both projects here.

Second, we have created some resources to assist you with the contracting process.

• We have created a flowchart to help you understand what the contracting process is like. You can review the PDF version of that flowchart here.

• We have also created a step-by-step video that outlines exactly what you should expect while you are completing your contract. .

• We will have a video coming out soon solely focused on "Roommate Finder" which is a new feature we are launching to help students find roommates or form groups with their preferred roommate(s). Be on the lookout for that soon!

Lastly, we have a few clarifying points to make as you prepare for the RSRS process.

• If you have DO NOT plan to live on campus for the 2025-2026 academic year, you DO NOT need to take any action!

• If you will are considering living on campus again, please be mindful of the following dates:

◦ Phase One Dates 

▪ March 3 – Contract Available for Returning (Current) Students at 9am CT 

▪ March 15 – Deadline for Rising 3rd & 4th Year Students to Cancel (if they signed a contract for 25-26 but have changed their mind).

Please check the website for more details about Returning Student Room Selection.  

 

Sincerely,

Residential Services

Information about Returning Student Room Selection for the 2025-2026 academic year is now available on the Residential Services website. As a rising 3rd or 4th year student, you are invited to continue living on campus though your residency requirement is considered fulfilled at the conclusion of your second year. A limited number of rooms in each building are available for 3rd and 4th year students.

FSL Housing Note: All students planning to live in a fraternity, sorority, or Evans Scholars house only need to complete Phase One – Contracting.

Should you decide to live on campus, you will participate in two distinct phases during Returning Student Room Selection – Contracting and Room Selection. During the Contracting phase you will formally submit your contract for the next year and respond to questions about your preferred room type, building, continuous housing, all gender housing, and more. During Room Selection, you will be able to choose from a variety of living spaces across campus.

As you weigh your options for next year, it is important to note that 3rd and 4th year students can cancel upon request and without penalty until March 15, 2025. Starting on March 16, 2025, cancellation requests will be reviewed for eligibility and, only if approved, are subject to the $300 cancellation fee. More information about cancellation requests is available on our website.   

• Phase One Dates 
  • March 3 – Contract Available for Returning Students at 9am CT 
  • March 15 – Last Day for Rising 3rd and 4th Year Students to Cancel 2025-2026 Contracts 
• Phase Two Timeline 
  • Early April 2025 – Room Selection Time Slots Issued 
  • Mid-April 2025 – Room Selection for All Returning Students 

Please check the website for more details about Returning Student Room Selection.  

 

Sincerely,

Residential Services

Information about Returning Student Room Selection for the 2025-2026 academic year is now available on the Residential Services website.

Living on campus is more than just a place to live; it is a vibrant social space that supports your academic and personal goals.  By continuing your experience in on-campus housing, you will remain close to important university resources like academic buildings and dining halls, as well as experience all that ÃÛÌÇÖ±²¥ has to offer through on-campus events.

Rising Second Year students are required to live on campus for the 2025-2026 academic year. During Returning Student Room Selection you will participate in two distinct phases – Contracting and Room Selection. During the Contracting phase you will formally submit your contract for the next year and respond to questions about your preferred room type, building, continuous housing, all gender housing, and more. During Room Selection, you will be able to choose from a variety of living spaces across campus.

All rising Second Year students are required to complete both phases of Returning Student Room Selection to meet the two-year residency requirement. The exception to this are students planning to live in a fraternity, sorority, or Evans Scholars house who only need to complete Phase One – Contracting. Please note the students with approved accommodations for the current academic year do not have to resubmit their accommodation request for 2025-2026. We will be tracking contracts and working with these students directly ahead of room selection in April. 

• Phase One Dates 
  • March 3 – Contract Available for Returning (Current) Students at 9am CT 
  • March 15 – Priority Deadline for All Contract Submissions for Returning Students 
• Phase Two Timeline 
  • Early April 2025 – Room Selection Time Slots Issued 
  • Mid-April 2025 – Room Selection for All Returning Students 

If you have any questions about the 2025-2026 Returning Student Room Selection process, please contact Residential Services at housing@northwestern.edu or by calling (847) 467-4663 (HOME). 

 

Sincerely,

Residential Services

Greetings Undergraduate Housing Residents!

We hope you are doing well! This is your first friendly reminder that students who will not be in Evanston for Spring Quarter 2025 need to submit a housing cancellation request. Students eligible to cancel their housing contract (one of the reasons listed below) can request to do so via the . 

• Study Abroad  
• Off-site Medill Programs  
• McCormick Co-Op Program  
• Off-site Internship (including CFS)
• Leave of Absence  
• Transferring Schools/Withdrawing  
• Graduation
• Approved Housing Accommodation or Housing Exemption

Submitting a cancellation request for reasons not outlined above is not an automatic release from your contract, nor does it guarantee a release.  

Students whose cancellation is approved will need to fully move out of their room no later than Saturday, March 22 at 12pm (noon) and complete the , which will turn off access at that time.

The cancellation priority deadline is February 16, 2025. Please be sure to submit the form and appropriate documentation (if applicable) prior to that date or as soon as you know that you will not be on campus for Spring Quarter.

Please contact our office if you have any questions. 

Sincerely,

Residential Services

Greetings!

 

We hope that you are doing well. As single digit temperatures are expected for early next week, we want to remind you of the extra care and precautions that must be taken in cold weather for your well-being.

As a resident, you serve a key role in maintaining our facilities. During the winter months (and especially during below freezing temperatures), we ask that you keep your windows closed and do not use air conditioning units. During the winter, pipes and fan coil units could freeze in as little as five minutes if exposed to outdoor air.

Please take a moment to ensure the heating units in your living area are working properly. Make sure that your heater is not obstructed with furniture or personal items as this can block airflow and make the heater function less effectively.

If you are unsure of how to operate the heater in your rom, you can refer to the guide on our heating/cooling webpage.

If you are having trouble closing your window or if a heating unit in your living area is not working, please submit a  If an urgent issue should arise after business hours, please contact the RA on Duty or your Area Desk for support.

 

Please take care,

Residential Services

ÃÛÌÇÖ±²¥ is embarking on the creation of a Housing Master Plan (HMP) to help chart the course of on-campus housing for the next ten years. We invite you to participate in one or more of many upcoming opportunities to provide input on how you use spaces on campus, the types of experiences you value in your residential environment, and preferences for amenities and facility features.   

Survey

Last week you should have received an email with an individualized survey link. Students who complete the survey by May 22 will have the opportunity to be entered into a drawing to win a Nintendo Switch or 1 of 20 $20 Amazon gift cards.  

Workshop

Please consider joining us on Wednesday, May 22 from 5:30 p.m. to 6:45 p.m. for a workshop facilitated by our partners at Workshop Architects. Several activities will allow you to provide input regarding life on campus. If you attended a workshop in April, this one will feature different activities. Food will be served. Any ÃÛÌÇÖ±²¥ undergraduate or graduate student can attend. It is okay if you need to arrive a little late or leave a little early. .  

Informal Interviews and Vision Boards

On Thursday, May 23, you will see staff from Workshop Architects near dining halls and in other campus areas. The staff will offer you the opportunity to answer a few questions in passing and to contribute ideas through vision boards.  

Focus Groups

We are also looking for up to 8 students for small focus group discussions on Thursday, May 23 between 2:00 p.m. and 7:00 p.m. at Shepard Hall. Groups include: , , , , and . Please click the links above or visit our HMP webpage for more details and to sign up.  

We look forward to capturing your thoughts that will help shape the future of the residential experience at ÃÛÌÇÖ±²¥. Please contact housing@northwestern.edu if you have any questions.  

Sincerely, 
The Residential Services Staff Team  

Dear Residents,

The Residential Services team hopes that you are doing as well as you can be doing as we move toward the end of the quarter. Today we wanted to ensure that you had information about moving out and the closing of undergraduate housing for the summer.

The residence and board contract states that each student must vacate the building within 24 hours after their last scheduled final exam. All residence halls and residential colleges close at 12:00 p.m. on Saturday, June 8, 2024, for all students except for those approved for late stays.

LATE STAY REQUESTS
Late stays will only be granted for graduating seniors, commencement volunteers, participants in University sponsored academic activities, siblings of graduating students, students engaged in residential summer programs, and students moving into a summer housing assignment. Students who were granted late stays will need to move out of their residence hall by 12:00 p.m. on Tuesday, June 11, 2024. Students engaged in residential summer programs or with a summer housing contract can stay through the start of their summer assignment. The cost from June 8 to 11 is $50 per night and will be charged to the Student Account except when a summer program has included the nights as part of their contract. Applications for both summer housing and late stay are available on the  from May 1 to May 24, 2024.

CHECKING OUT
Here are the steps to complete your check-out:

• Complete the “Closing Checklist” list as detailed below (and posted on your room door)
• Pack/remove your belongings
• Clean your room/suite/apartment
• This includes sweeping or vacuuming floors, dusting or wiping all surfaces clean, removing all tape, stickers, etc. from surfaces, and your bathroom and kitchen (where applicable)
• Dispose of waste/recycling in proper receptacles
• Ensure all furniture allocated to the room is present
• Close/latch windows and close window coverings
• Set your air conditioning unit to cool and low fan.  If you have a window A/C unit, please set the temperature to 70 degrees 
• Double check room/suite for personal belongings
• Turn out lights and lock the door
• Complete the online 

Each resident must submit an online Self-Check-Out Form to complete Move Out at .

Failure to complete the checklist items and/or to complete the online Self-Check-Out Form may result in an improper check-out fee of $50.  Students who do not check out by the building closing time will be charged a $100 late check-out fee.

WHAT TO EXPECT AFTER YOU CHECK OUT
Residential Services staff will review the condition of your room and may assess charges to restore the room to its original condition, remove excessive trash or belongings, and/or cleaning. Charges will be equally split among residents as appropriate. If a student wishes to take full responsibility for a damage charge, they should email a short statement to their Resident Director from their ÃÛÌÇÖ±²¥ student email account. Public area damages, including trash or other items left in hallways, will be charged to the residents who live in the area. Students who receive damage charges will be notified by email. Belongings left in the room after checkout will be donated or disposed of 7 days after the student checks out or after the building closure date.

GARBAGE AND RECYCLING
All garbage and recycling should be deposited in proper locations. Garbage and recycling materials are not to be left in hallways or lounges due to fire safety concerns. Items left in the hallway may result in fines split among the members of the ÃÛÌÇÖ±²¥.

To assist with the expected increase in garbage, extra dumpsters will be placed in the  during Finals Week:

• 726 University Place (in front of Chapin)
• 655 University Place (across from South Mid Quad)
• 626 University Place (east side of Shepard)
• 2305 Sheridan Road (in parking spots at SE corner of the Goodrich parking lot)
• 2407 Sheridan Road (at Patten Gym parking lot)
• 2400 Sheridan Road (west side of Elder Hall, near loading dock)
• 2315 Sheridan (north side of the building, along the woodchips/near bike racks)
• 2420 Campus Drive (Between Kemper and 560 Lincoln)
• 1915 Maple (Engelhart parking lot)
• Alley between Jones and 1835 Hinman
• Foster Walker North Parking Lot
• 1927 Orrington (outside, next to Foster-Walker compactor bay)
• 1835 Hinman/1820 Sheridan (along the wall south of the 1835 Hinman building) 

Please place heavy or sharp items into these dumpsters instead of in your trash room. Be sure to double bag trash that is heavy or may break through a trash bag.

Residential Services is working with SustainableNU to determine if we are able to offer a Take It or Leave it program to donate items this year.

MAIL
The last day for mail delivery for the academic year is Thursday, June 6, 2024. Packages will continue to be accepted until you check out. All USPS First Class mail will be forwarded to your updated current address provided on your self-checkout form.

First class mail does not include bulk mail, periodicals (newspapers, magazines, etc.) or items from private carriers (UPS, FedEX, etc.). Make sure to update your address information with banks, periodicals, and online shipping orders to continue receiving mail over the summer. Normal mail service for new students and returning residents will resume in early September. 

For more information on summer forwarding, visit: /living/services/mail/mail-forwarding.html

PARKING
Please remember that NU parking policies remain in effect during move out periods. Observe all signage and regulations accordingly. All lots require permits from 8:00 a.m. to 4:00 p.m. on weekdays and some spaces are reserved 24 hours. Do not park in fire lanes or block traffic lanes while moving out. You are permitted to utilize any regular parking space in residential parking lots for two-hour parking as you are actively moving out. Once you are done loading your vehicle it must be moved to the North or South Campus Parking Garages. Daily permits are available to any student or parent for $9.00. Daily permits can be purchased at the Parking Office or by parking in either the North or South Parking Garage. Visit the Evanston campus parking website for more information.

SUMMER STORAGE
Residential Services and USS have partnered to bring returning residential students discounted summer storage and shipping prices.  for discounted pricing and additional information.

OTHER INFORMATION
24-hour quiet hours begin at 5:00 p.m. on Friday, May 31, 2024 and end at 5:00 p.m. on Friday, June 7, 2024.

Please watch your email, the residence hall TVs, bulletin boards, as well as attend final floor meetings for additional information about closing.

MEALS
Information about meals during finals week will be available on the . 

QUESTIONS?
Please watch your email and bulletin boards for additional information about closing or contact your Resident Assistant (RA) or Resident Director (RD) with any additional questions. You may also visit our Undergraduate Move Out website.  

Greetings Graduate Housing Residents!

We hope you are doing well! This is your first friendly reminder that students who will not be in Evanston for Spring Quarter 2025 need to submit a housing cancellation request. If you are completing your coursework (i.e., graduating at the end of Winter Quarter) you will not be eligible to remain on campus, and you must submit a cancellation. Students eligible to cancel their housing contract (one of the reasons listed below) can request to do so via the . 

• Study Abroad 
• Off-site Medill Programs 
• McCormick Co-Op Program 
• Off-site Internship (including CFS)
• Leave of Absence 
• Transferring Schools/Withdrawing
• Graduation
• Approved Housing Accommodation

Submitting a cancellation request for reasons not outlined above is not an automatic release from your contract, nor does it guarantee a release. 

Students whose cancellation is approved will need to fully move out of their apartment no later than Saturday, March 22 at 12pm (noon). You will need to return your key and/or access cards to your building's front desk and complete a check-out. Garrett Place residents will return keys to the Engelhart Front Desk.

The cancellation priority deadline is February 16, 2025. Please be sure to submit the form and appropriate documentation (if applicable) prior to that date. 

Please contact our office if you have any questions. 

Sincerely,
Residential Services

We hope that you are doing well. With winter recess (12/22-1/1) right around the corner we wanted to provide you with updated hours for the front desk during winter recess.  Please note that most offices are on campus including the main Residential Services office will be closed throughout all of winter recess.  We have done our best to provide as much service and assistance at the front desk throughout that period.  Please see the updated hours below for the Engelhart Desk.

• 12/21-12/22: 8AM-8PM
• 12/23: 8AM-8PM
• 12/24-12/25: CLOSED
• 12/26-12/27: 8AM-8PM
• 12/28-12/29: 8AM-8PM
• 12/30: 8AM-8PM
• 12/31: 8AM-4PM
• 1/1/24: CLOSED

If you require assistance while the desk is closed, please contact NUPD at (847) 491-3456. GRAs will be available Monday-Friday, 8PM-8AM, 24 HRS on the weekends.

Please reply to this email if you have any questions.

Engelhart Front Desk
engelhartdesk@northwestern.edu
(847) 491-3015
Learn more about Desk Services

We hope that you are doing well. With winter recess (12/22-1/5) right around the corner we wanted to provide you with updated hours for the front desk during winter recess.  Please note that most offices are on campus including the main Residential Services office will be closed throughout all of winter recess.  We have done our best to provide as much service and assistance at the front desk throughout that period.  Please see the updated hours below for the McManus Desk.

• 12/21-12/22: 10AM-2PM
• 12/23: 8AM-8PM
• 12/24-12/25: CLOSED
• 12/26-12/27: 8AM-8PM
• 12/28-12/29: 10AM-2PM
• 12/30: 8AM-8PM
• 12/31: 8AM-12PM AND 4PM-8PM
• 1/1/24: CLOSED
• 1/2/24:11AM-1PM AND 4PM-8PM
• 1/3/24: 9AM-1PM AND 4PM-8PM
• 1/4/24: 8AM-12PM
• 1/5/24: CLOSED

Please contact a GRA or NUPD if you require assistance while the desk is closed.

Please reply to this email if you have any questions.

McManus Front Desk
mcmanusdesk@northwestern.edu
(847) 491-5354
Learn more about Desk Services

Greetings Graduate Housing Residents!

We hope you are doing well! This is a reminder that students who will not be in Evanston for Winter Quarter 2025 (excluding MSSEP students) need to submit a housing cancellation request. Students eligible to cancel their housing contract (one of the reasons listed below) can request to do so via the . 

• Study Abroad 

• Off-site Medill Programs 

• McCormick Co-Op Program 

• Off-site Internship (including CFS)

• Leave of Absence 

• Transferring Schools/Withdrawing

• Graduation (except MSSEP students)

• Approved Housing Accommodation

Submitting a cancellation request for reasons not outlined above is not an automatic release from your contract, nor does it guarantee a release. 

Students whose cancellation is approved will need to fully move out of their apartment no later than Monday, December 16 at 12pm (noon). You will need to return your key and/or access cards to your building's front desk and complete a check-out. Garrett Place residents will return keys to the Engelhart Front Desk.

The cancellation priority deadline is Friday, November 15, 2024. Please be sure to submit the form and appropriate documentation (if applicable) prior to that date. 

Please contact our office if you have any questions.

Sincerely,
Residential Services

As we prepare to welcome you to campus, the ÃÛÌÇÖ±²¥ ÃÛÌÇÖ±²¥ and Residential Services have been working to create a move-in process that is safe and efficient.

You are eligible to move in anytime on or after Sunday, September 1, 2024.

To check in, go to the following locations:

• Engelhart Hall residents will check in at the Engelhart Desk (1915 Maple Ave.)
• Garrett Place residents will check in at the Engelhart Desk (1915 Maple Ave.)
• McManus residents will check in at the McManus Desk (1725 Orrington Ave.)

Email sent to new students who had not yet completed a housing contract by this date. 

Dear Wildcat,

Welcome to the ÃÛÌÇÖ±²¥ family — your home away from home for the next four years! We’re thrilled you’ve chosen to join our vibrant ÃÛÌÇÖ±²¥, and we can’t wait to see all the amazing things you’ll do here.

Before you dive into Wildcat life, let’s talk housing! As a reminder, all incoming first-year students are part of our two-year residency program. This means you’ll be living on campus for your first two years — a great way to build friendships, explore interests, and feel right at home.

Your Housing Options ÃÛÌÇÖ±²¥ offers three awesome housing models:

• Residence Halls
• Residential Colleges
• Special Interest Communities

Each one offers a unique experience, but no matter where you live, you’ll enjoy shared amenities, engaging programs, and support from our amazing staff and Faculty-in-Residence.

Ready to Start Your Housing Contract? Within 2 business days of submitting your deposit, you can access the  to complete your contract. Be sure to submit it by June 1, 2025!

To help you along the way, we’ve got some handy resources:

• Housing Contract Flow Chart
•  (Available after you submit your contract!)

If you have questions, please feel free to reach out to our office at housing@northwestern.edu or by calling us at 847-467-HOME (4663).

We’re so excited to welcome you to campus — your Wildcat journey starts now!

 

Go ’Cats!
Residential Services

We are excited to welcome you to campus in September! Today we are writing to share that the 2025-2026 housing contract is now live on the . Please be sure to click on 2025-2026 Housing Contracts. Between March 3 and June 1, you can go into our new housing portal to submit your contract with your housing preferences. You can go into your contract and make changes through June 1.

 

A few reminders: 

• The timing of your housing contract submission does not provide an advantage for receiving your top preferences. 
• Please review our housing options on our website. We have virtual tours for many of our buildings. 
• A flow chart and  are available on our New Student Housing Assignment Process page. This is an excellent resource for you to review as you navigate your housing contract.
• Our newest tool "Roommate Finder" will be live on tomorrow, March 4. This is where you can set up a roommate group with another student you know or search for roommates on your own. Lookout for more info on this feature tomorrow or later this week!

Please contact our office if you have any questions.
 

Sincerely,
Residential Services